Administrative Secretary (Laboratory)
Job Highlights
- Comprehensive support for daily laboratory operations and administrative affairs.
- Multilingual communication — Chinese, English, and Indonesian — coordinating internal and external matters.
- Participate in HR and financial support tasks for the laboratory team.
Responsibilities
- Responsible for the daily administrative affairs and schedule coordination of the laboratory.
- Draft, review, and organize official documents, notices, and meeting minutes.
- Assist in local employee recruitment processes and payroll-related matters.
- Assist with basic financial management and cost accounting, including expense reimbursement and budget tracking.
- Responsible for the laboratory's online promotion and social media management.
- Arrange and host client visits to the laboratory.
- Assist in preparing for internal factory audits and implementing certification requirements.
- Assist in handling outreach and public relations with external partners.
- Responsible for document reception, circulation, inspection, and guiding document management.
- Complete other ad-hoc tasks assigned by superiors.
Requirements
- Bachelor's degree or above in Administration, Management, Chemistry, or a related field.
- At least 2 years of experience as an administrative secretary; laboratory or manufacturing background preferred.
- Proficiency in written and spoken Chinese (Cantonese and Mandarin), English, and Indonesian.
- Familiar with internal company management and coordination workflows.
- Proficient in MS Office, especially Excel; basic financial software experience is a plus.
- Stable, presentable, with excellent communication skills and a strong sense of teamwork.
- Excellent comprehension and learning abilities, resilience to pressure, and adaptability to a fast-paced environment.
- Meticulous, responsible, and highly attentive to detail.